Just to be clear, PERRLA for Word does not sync your papers across computers. PERRLA does sync your Reference Library across your PERRLA account so it is accessible on other computers and in PERRLA Online.
However, it is possible to use PERRLA along with a cloud storage service (Dropbox, Google Drive, etc.) to have your papers synced across multiple computers.
A few clarifying questions
What is cloud storage?
Traditionally, when using a computer, you would save and use files that are located on that computer's hard-drive (storage). You download a song or picture or file and then open and use it on that computer.
With cloud storage, instead of saving a file to your computer's storage it is saved to a hard-drive that is connected to the internet (the cloud). Then, you can access that file from any other internet connected device. It can be very convenient.
What does this mean for papers?
If you make changes to a paper that is saved to the cloud instead of your local device, those changes are available instantly from any other connected device. In essence, you can start a paper on one computer and finish it on another.
How can I do it?
Setting up a cloud storage system to work with PERRLA requires a few steps that need to be repeated on each computer you want to use PERRLA for Word on.
- Install & set up the cloud service
- Update PERRLA for Word's default folder location
- Move any existing papers into the new folder
Install & set up a cloud service
There are multiple cloud storage services available for free. Here are a few popular ones:
Follow the instructions provided by the service you choose. For any of these services, you not only need to create an account but also set up their desktop client to create a local folder that is synced across computers.
Once you have installed and setup up the service, you should have a folder on your computer where you can upload and manage synced files.
Be sure you do this on all the computers you want to use PERRLA for Word on.
Update PERRLA for Word's default folder location
Now that you have downloaded and set up cloud storage on your computer, we need to tell PERRLA for Word to start using the cloud storage folder instead of the default My PERRLA Papers folder in My Documents.
- Open the PERRLA for Word application
- Go to the Settings tab
- Click Browse on the My PERRLA Papers line at the top
- Navigate to the cloud storage folder on your computer
This is the folder you just set up with Dropbox, OneDrive, etc...
- Click Create New Folder in the bottom left
We need to create a new folder for the PERRLA papers to be saved into.
- Name the new Folder
My PERRLA Papers Cloud may be a good name for the folder.
- Click OK
- Optional: If PERRLA asks to update the location where your papers are saved by default, click Yes.
That's it. The file path in the My PERRLA Papers line of Settings should now reflect the file you just created and named.
Be sure you repeat this process on the other computers you are syncing your files with.
Move any existing PERRLA Papers
If you haven't created any papers with PERRLA yet, you can skip this step.
However, if you have previous PERRLA Papers on one of your computers, then you will need to move them to into the new folder for them to show up in the My PERRLA Papers tab again.
The easiest way to relocate your PERRLA Papers is to Cut and Paste them into the new folder. Here's how:
- Close the PERRLA for Word application
- Open File Explorer
The folder icon in your taskbar. We need to navigate to the My PERRLA Papers folder with your papers still in it.
- Navigate to the previous My PERRLA Papers folder
- Highlight all of your PERRLA Papers
Do not highlight the folder for PERRLA Settings. You can highlight multiple files by clicking the first one, then holding Shift on your keyboard, select the last one.
- Right-click and select Cut
- Navigate to the new My PERRLA Papers folder you created in your cloud folder
- Once inside that folder, right-click and select Paste
You should see all of your previously Cut papers appear in the folder.
The next time you open PERRLA for Word, the My PERRLA Papers tab should have all of your papers listed in it.
You should only repeat this step on another computer if there are additional papers that need to be synced on it. Once you've moved the papers into the synced folder, they should appear on the other computer the next time the cloud storage service syncs.
Let the magic begin
Now you should be set up and ready to work on papers from multiple computers. Any changes you make to the paper on one computer should show up on the other.
Just a note, this kind of syncing does not allow the paper to be edited simultaneously on multiple computers.